Send a fax manually from a phone
Sending a fax manually allows you to make a phone call and talk with the recipient before you send
the fax. This is useful if you want to inform the recipient that you are going to send them a fax before
sending it. When you send a fax manually, you can hear the dial tones, telephone prompts, or other
sounds through the handset on your telephone. This makes it easy for you to use a calling card to
send your fax.
Depending on how the recipient has their fax machine set up, the recipient might answer the phone,
or the fax machine might take the call. If a person answers the phone, you can speak with the
Send a fax 63
recipient before sending the fax. If a fax machine answers the call, you can send the fax directly to
the fax machine when you hear the fax tones from the receiving fax machine.
To send a fax manually from an extension phone
Load your original print-side down in the left-rear corner of the scanner glass or print-side up in
For more information, see Load an original on the scanner glass on page 27 or Load an original
in the document feeder on page 28.
NOTE: If you are using the scanner glass, ensure that the automatic document feeder is
empty. Otherwise, the printer will sense the document in the ADF instead of the paper on the
From the printer control panel display, touch Fax.
Dial the number by using the keypad on the phone that is connected to the printer.
NOTE: Do not use the keypad on the control panel of the printer when manually sending a fax.
You must use the keypad on your phone to dial the recipient's number.
If the recipient answers the telephone, you can engage in a conversation before sending your
NOTE: If a fax machine answers the call, you will hear fax tones from the receiving fax
machine. Proceed to the next step to transmit the fax.
When you are ready to send the fax, touch Black or Color.
NOTE: If prompted, select Send Fax.
If you were on the phone with the recipient, ask the recipient to start receiving the fax when they
hear fax tones on the fax machine.
The telephone line is silent while the fax is transmitting. At this point, you can hang up the
telephone. If you want to continue speaking with the recipient, remain on the line until the fax
transmission is complete.